Consultant Associate Editor

Consultant Associate Editor
Part Time Publication
Skills: Email Writing
1000 to 10000

Company: STM Journals, an imprint of Consortium e-Learning Network Pvt Ltd.
Job Position: Consultant Associate Editor
Compensation/Payout: As per Annexure 1
Job Type: Work from Home
Project Name: Peer-Review Process in Centre of Medical Knowledge Excellence
Project Overview
STM Journals (An imprint of Consortium e-Learning Network Pvt Ltd.) publishes over 250+ Journals on
behalf of researchers around the world in science, Technology, and Medical. We pride ourselves on our
personalized service tailored to the individual needs of each of our partners. Specializing in print and
electronic journal publishing, STM is committed to technical and editorial innovation combined with the
traditional value of quality and collaboration. We are a hybrid-based journal publisher (Subscription and
Open Access) and published articles in both models.
STM journals have 14 excellences dedicated to their specific field. The Centre of Medical Knowledge
Excellence is a bouquet of 16 National and International Journals in medical and pharmacy. The peer
review process is a critical step in ensuring the quality and credibility of articles published in these
journals. It involves the evaluation of articles by independent experts in the field before they are accepted
for publication.
The process begins when an author submits an article to a medical journal. The editor of the journal then
sends the article to two or more peer reviewers who have expertise in the subject matter of the article. The
reviewers are typically experts in the same field as the author and are often academics or researchers who
are actively engaged in research.
The peer reviewers evaluate the article based on a set of criteria, such as the accuracy and reliability of the
data, the clarity and relevance of the research question, and the significance of the findings. They provide
feedback to the editor, who then communicates the feedback to the author. This feedback may include
suggestions for revisions to the article, as well as comments on the strengths and weaknesses of the
The author then revises the article based on the feedback and resubmits it to the editor. The editor may
send the revised article back to the same peer reviewers for further evaluation, or to different reviewers.
This process continues until the article is deemed acceptable for publication.
The peer review process helps to ensure the accuracy, quality, and relevance of research published in
medical journals. It provides a mechanism for independent evaluation of research and allows researchers
to improve the quality of their work based on feedback from their peers.
Summary of the role
 The Associate Editor is responsible for overseeing the entire peer review process for articles
submitted to the journal. The associate editor will also be liaising with authors for article
 Selecting peer reviewers: The editor selects and invites independent experts in the field to
evaluate the articles submitted to the journal. The editor ensures that the reviewers have the
necessary expertise and knowledge to evaluate the articles.
 Managing the peer review process: The editor manages the communication between the authors,
reviewers, and the journal. The editor ensures that the peer review process is conducted in a
timely and efficient manner.

 Ensuring quality and integrity: The associate editor ensures that the peer review process and the
articles published in the journal meet high standards of quality, accuracy, and integrity. The editor
upholds the ethical standards of the journal and ensures that the peer review process is conducted
in a fair and unbiased manner.
 The editor is responsible for building and maintaining relationships with authors in the field. This
involves reaching out to potential authors, providing guidance on the submission process, and
communicating the standards and guidelines for publication.
 Identifying and acquiring high-quality content: The editor is responsible for identifying and
acquiring high-quality content for the journal. This includes soliciting articles from authors,
commissioning reviews and other types of content, and identifying new and emerging areas of
research to cover in the journal.
Key Roles
Role 1: Peer-Review Process (PRP)
1. Assigning papers for review appropriate to each reviewer’s area of interest and expertise.
2. Establishing a process for reviewers to ensure that they treat the manuscript as a confidential
document and complete the review promptly
3. Informing reviewers that they are not allowed to make any use of the work described in the
manuscript or to take advantage of the knowledge they gained by reviewing it before publication
4. Providing reviewers with written, explicit instructions on the journal’s expectations for the scope,
content, quality, and timeliness of their reviews to promote thoughtful, fair, constructive, and
informative critique of the submitted work
5. Requesting that reviewers identify any potential conflicts of interest and asking that they recuse
themselves if they cannot provide an unbiased review
6. Allowing reviewers appropriate time to complete their reviews.
Role 2: Manuscript Commissioning (MC)
1. Ensure a supply of high-quality manuscripts to STM in quantities that can maintain the publishing
schedule of the journal. If insufficient manuscripts are being submitted, then you should discuss
how to address this with your publishing contact.
2. The Associate Editor is responsible for promoting the call for papers through various channels,
such as social media, email lists, and conferences. The editor should ensure that the call for
papers reaches a wide audience and attracts high-quality submissions.
Work Distribution
Task 1: Initial Screening of an article and find out the keyword
Task 2: Prepare a database of potential reviewers
Task 3: Assigned each article to a minimum of 10 new reviewers per day. Minimum 10 articles will be
assigned per day.
Task 4: Registration of Interested reviewers on APID and signed the consent form to be the part of
reviewer board of the journal.

Task 5: Collection of Peer-review reports for each article from assigned reviewers.
Task 6: Preparation of Call for papers mailers and flyers for assigned journals
Task 7: Attract the articles for submission to the journal using various tools and techniques like mailing
software, social media, manual mailing, contacting potential authors and editors for submissions etc.
Task 8: Preparing International Databases of potential authors for article submission
Task 9: Weekly report to project head for work done
Task 10: Daily update Goal worksheet

Monthly Goals
 Goal 1: Monthly 20 peer-review reports from 20 new reviewers
 Goal 2: 20 new reviewers’ enrollment
 Goal 3: 10 Non-Paid article submissions in Medical Journals
 Goal 4: 5 Paid articles submission*
*Minimum article processing charges should be 1000 Dollars or Rs.10,000 per article. Can compensate
maximum till 400 Dollars or Rs. 8000.
Work Timings
Work timings are flexible. The consultant associate editor can work at any time as per comfortability. But
he/she must report his/her work to the project lead by the end of the day via email.
 Communication tools: Google meet, WhatsApp, Email,
 Meeting schedule: 3 meetings per week
 Reporting: Google sheet and Email.
Work Ethics
STM journals strictly follow work ethics in a company.
1. Productivity: There is no way you can be productive without having a strong work ethic. To
attain your goals and that of your clients, you must demonstrate a strong work ethic. Someone
productive has high output compared to the average person. They complete projects on time and
aim to exceed the client’s expectations.
2. Reliability: Reliability is a quality that every freelancer must possess. Whether you are a beginner
or experienced, you must have a strong work ethic to be reliable. Reliable people complete
projects before the deadline and do exceptional work. When you are a reliable freelancer, you
build the client’s confidence. In this way, you increase your prospects of getting future projects
from the same client.
3. Dedication: Another major quality of a good work ethic is a dedication to the task or project. As a
freelancer, you mostly work without supervision and must possess strong management skills. You
must be able to deal with distractions and ensure that you have a good working environment.

With dedication, you will be able to handle your projects and ensure that they are completed on
4. Discipline: Discipline is another important part that assists people to show a good work ethic.
People who are disciplined are devoted to what they do and are determined to complete tasks on
time. They always meet the customer’s requirements and are determined to exceed them. Besides,
discipline includes a strong desire to learn and acquire new skills.
5. Consistency: Consistency is necessary since it lets your client know what standard of output to
expect from your work, as well as the level of responsibility, creativity, and other matters, to look
forward to in your assignments.
6. Integrity: This is one of the most crucial ethical issues of any working relationship. It
encompasses trustworthiness and therefore the level of responsibility that a client can place on a
contractor or freelancer. Areas, where issues of integrity come into play, are in the representation
of a freelancer’s dealings with a client or employer’s finances-such as the amount spent or cost of
a project; level of training, qualification, and experience. Freelancers should not give a better
impression than what the situation is in reality just to obtain work; however, enthusiasm and the
willingness or curiosity to learn a new line of work should not be stifled.
7. Obedience: A freelancer should be ready to follow instructions. A freelancer should also be
humble enough to accept corrections and criticisms and should therefore avoid being hot- or hard-
8. Loyalty: Your relationship as well as the experience gained from such a relationship with your
clients or employers should be considered when pledging your allegiances or in the selection of
future work and assignments from various clients. Like they say “better the devil you know”.
9. Communication: Always keep your employer posted on your progress or any other issue that may
require attention. This will help in determining the estimated time of completion and delivery of
the completed work, and help ensure that things are going according to plan.
10. Reachability: Always keep in touch with your employer. This is quite vital as there may be new
developments that need to be taken into consideration with the project you are working on.
11. Meeting deadlines: A delay in the delivery of your work as per the expected deadline leads to
delays in other areas; this could be both in your work as well as that of your client.
12. Results-oriented: Freelancers should focus their minds on producing results that are in line with
the contract or agreement; this also means that they should work towards achieving and
maintaining their employer’s satisfaction.
13. Staying informed: It helps the freelancer as well as their employer in producing work that is up to
date, especially where a freelancer is engaged with a particular client on an ongoing basis; this
may include wider reading on the subject, or further training to acquire the most current and
necessary skills.
14. Professionalism: Endeavor to be professional in the way you conduct business as well as in your
interaction and communications. Your language, dress, salutations, correspondences, appearance,
and presentations should correspond to the subject as well as the subject matter that you are
handling. To gain an edge over the competition, a freelancer should always strive for the highest
ethical standards as it is these that will determine their level of recognition in the industry that
they serve and the prospect for future ongoing and lucrative contracts.
15. Clarity: To produce work that meets your employer’s expectations, a freelancer should be clear in
their goals, and objectives, and how these are represented in the work that they do. Seek
clarification as well as clarify issues through proper and timely communication. Be clear in
portraying your ability to meet expectations.

16. Check / Countercheck/ Proofread: Other than handing over your completed assignments to your
clients, the work should, as much as possible be error-free. Where facts and figures have been
used these should be checked and counter-checked to add to the authenticity of the work. For
written work, always proofread your completed tasks. All this is done to eliminate confusion,
repetitions, redundancies, spelling mistakes as well as errors of omission or commission.
17. Conflict of interest: Be guided by your conscience when taking on freelancing work, especially
where this may bring about a conflict of interest; this may occur especially where you are taking
on multiple assignments, and the clients concerned are in the same line of business.
18. Attendance/ absenteeism: Avoid getting into the habit of playing truant and forming a pattern of
coming up with excuses that prevent you from accomplishing your duties. Absenteeism from
work reflects on you negatively and will determine your reputation and whether you get repeat
19. Be cooperative: Approaching your work with a cooperative attitude makes things go much
smoother than when there is no cooperation or less than what is necessary. It also helps grow a
good relationship.
20. Respect: Do your best to understand the position of all those whom you are dealing with. Respect
their age and experience, where this is the case, and if possible, learn from this. This is one of
those things that your client will notice that may seem minor or of little significance.
Other qualities can help you succeed as a freelancer. However, the qualities discussed above are an
epitome of an individual with a strong work ethic. If you possess these qualities, you are destined to
succeed as a freelancer.
Quality Guidelines
1. Adhering to the company's editorial style guide and ensuring consistency in language, grammar,
and formatting.
2. Conduct thorough research and fact-checking to ensure the accuracy of reviewer information.
3. Meeting deadlines and communicating effectively with the company's editors and project
4. Following the publisher's guidelines for tone, voice, and audience.
5. Providing well-structured and organized content that is easy to read and understand.
6. Ensuring that all sources used are properly cited and credited.
7. Being receptive to feedback and making revisions as needed.
8. Maintaining high ethical standards and avoiding plagiarism or other forms of academic
9. Using appropriate and engaging visuals, such as images or infographics, where necessary and
with proper permissions.
10. Always deliver work as promised and on time. If there are any problems, inform the project lead
as soon as possible, and where relevant, contact our support team.
11. Select a realistic delivery time.
12. Follow the proper process as instructed by the project lead.
13. Ensure the quality of each peer-review report submitted by the reviewer.
14. Make sure that a reviewer should provide proper and full details on APID.
15. Communication with authors and editors should be ethical and professional.
Dos and Don’ts

1. DO provide a fair estimate for the work based on your understanding of the scope.
2. Communicate clearly and promptly with the company's editors and project managers.
3. Meet deadlines and deliver high-quality work.
4. Follow the company's style guide and other guidelines.
5. Be professional and respectful in all interactions with company staff and clients.
6. Keep client information confidential and respect their privacy.
7. Be open to feedback and willing to make revisions as needed.
8. Take responsibility for your work and be accountable for any mistakes or errors.
9. Manage your time and workload efficiently.
10. Keep up to date with industry trends and best practices.
11. Be proactive and suggest ideas for improving the work you're doing for the company.
1. Miss deadlines or deliver subpar work.
2. Plagiarize or otherwise engage in academic dishonesty.
3. Overstepping your bounds or making decisions that are outside of your purview.
4. Be disrespectful or unprofessional in your interactions with company staff and clients.
5. Share confidential client information or violate their privacy.
6. Disregard the company's guidelines or fail to follow the editorial style guide.
7. Ignore or dismiss feedback from editors and project managers.
8. Be unresponsive or difficult to contact.
9. Take on more work than you can handle or fail to manage your workload effectively.
10. Be complacent and fail to continuously improve your skills and knowledge.
12. Don’t be unprofessional and unorganized; use a systematic approach to your freelance work.

Project: Position:
Language: English
Summary of Role:

Task End Date:

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